August 22, 2012 Minutes

August 22, 2012 Minutes

  1. Called To Order – Vice President, B. Stoll called the meeting to order at 6:14 p.m.
  2. Roll Call
    Board Members Present: Mollie Clavare, Arianne Miller, Russ Miller and Beth Ann Stoll
    Board Members Absent: None
    CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
    Note: at Unit #19, Fair Oaks, CA.
  3. Homeowner Time – No Homeowners were in attendance
  4. Review and Approval of Meeting Minutes
    Motion was made by M. Clavere, seconded by B. Stoll and passed by unanimous vote to approve the May 3, 2012 Board of Directors Meeting Minutes as presented.  M/S/P Clavere/Stoll
  5. Appointing Board of Directors Positions – Motion was made by B. Stoll, seconded by R. Miller and
    passed by unanimous vote to appoint the members on the following positions:  M/S/P Stoll/R.Miller

    • President – Russ Miller
    • Vice President – Beth Ann Stoll
    • Treasurer/Secretary – Arianne Miller
    • Member @ Large – Mollie Clavere
  6. Manager’s Report
    1. Inspection Walk-thru Notes – Recent Property Inspection notes were submitted for the Board’s review on items needing to be addressed on violations, repairs to the buildings, common areas and landscaping. Discussion was held on itemizing the critical components to be addressed within the next few months then proceed forward with an anticipated schedule for the remaining projects.
    2. General Clean-up Notices – Discussion was held regarding a notice being sent out to the homeowners/residents on property clean-up of many items left out in the common areas that the HOA is requesting residents take care of. Any items still not removed, than the HOA will dispose of them in order to reduce clutter and liability hazards.
    3. Plumbing Leak Repairs #21/#13 – CAMS, reported that the unit owner of #21 had a faulty shower valve and tub gasket, which were replaced by Sac Val Plumbing on the same day #13 called in reporting a water leak from the ceiling in their unit. The unit owner of #13 refused to have repairs made to the ceiling at this time as they are monitoring the area and currently is drying ok.
  7. Committee Reports
    1. Landscaping Renovations – Discussion – Main items to be addressed at the moment:
      • Landscaping needs to have irrigation adjusted to reduce overwatering,
      • Dry patches in the lawn on the backside of the property,
      • Moving irrigation heads away from the buildings/structures,
      • Management to obtain irrigation keys to have for emergency purposes
    2. Dumpster Enclosure Area – Plans for the future to redo the section between the carports at 7435 and pour concrete to house one large dumpster to reduce monthly waste expenditures.  Due to the current emergency sewer repair this item can wait until available funds. On Hold
    3. 2nd Story Floor Re-Surfacing – The carpet on the 2nd floors need to be replaced.  Again due to the current emergency sewer repair this item can wait until available funds. On Hold
  8. New Business–
    1. Main Sewer Line Replacement (behind 7401) – 3 proposals were submitted by Bonney
      Plumbing, Metro Plumbing, and Sac Val Plumbing to make the necessary sewer pipe replacement.  Discussion was held regarding the actual size of the pipe being install, whether a 6 inch or 8 inch in diameter, and the warranty after installation.
    2. CAMS is to consult both Metro Plumbing and Sac Val Plumbing, also noting Sac Val stated they would credit the HOA for the camera work completed to locate the problem a week earlier, therefore the Board needs to know exact costs in order to make a decision. A conference call will be scheduled within a week to approve a contractor to expedite the mandatory repairs.
    3. Arborist Clearing (for sewer line repairs) – 3 proposal were submitted by Arborwell, Eager Beaver Tree Service and Fallen Leaf Tree Mgmt.  The Board discussed & reviewed the proposals and the company’s performances on their past jobs & rates. Motion was made by R. Miller, seconded by B. Stoll and passed by unanimous voted to approve Fallen Leaf Tree Mgmt. in the amount of $1,890.00. M/S/ R. Miller/Stoll
    4. Pool Area – County Inspection Report (corrections) – CAMS stated Majestic Pools received a copy of the reports to make corrections to the open items requiring compliance within 30-days.
    5. Electrical Repairs – CAMS presented a proposal submitted by G&S Electrical based from the property inspection noting the electrical panel boxes needing wire clean-up, fuses, install photocell light in the pool and to redo the wiring components in the pump room at the pool because of exposed wiring. The amount to complete all items is not to exceed $1,865.00. Upon discussion the Board requested CAMS to obtain at least another proposal to compare pricing due to the extent of repairs.
    6. Building Dry-Rot Repairs – As listed on the recent Inspection Report conducted with the Board and Management there were several areas on the building structures requiring dry-rot repairs to be made. Although, the areas are minor it is suggested to address the locations within the next several months. Due to the current emergency sewer repair this item can wait until available funds. On Hold
  9. Next Meeting Date
    The next meeting will be a Conference Call scheduled within a week to approve one of the proposals submitted by 3 different plumbing contractors to complete the necessary sewer replacement.
  10. Adjournment
    The meeting adjourned at 7:52 p.m. M/S/P Clavere/A. Miller
  • On August 22, 2012