November 5, 2014 Minutes

November 5, 2014 Minutes

  1. Called To Order – President, R. Miller called the meeting to order at 6:07 p.m.
  2. Roll Call
    All Board Members Present: Arianne Miller, Russ Miller, Sid Norton, Beth Ann Stoll & Connie Koontz (6:40p.m)
    CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
    Note: at Unit #19, Fair Oaks, CA.
  3. Homeowner Time – 2 homeowners were in attendance with no comments
    #13 Kattman & #15 Russo     
  4. Review and Approval of Meeting Minutes – Motion was made by S. Norton, seconded by B. Stoll and passed by unanimous vote to approve the August 6, 2014 Board of Directors Meeting presented.  M/S/P Norton/Stoll
  5. Financial Report – July, August, September & October 2014 Financial Statements were reviewed.
    Treasurer, S. Norton gave the presentation to the Board Members on the most recent 2014 financials. The October 31, 2014 report is as follows: the Dues Account is $1418.00, the Operating Account is $561.98, & the Reserve Account is $36,860.28. Year to-date Net Income is a loss of $2,581.14.  The expenditures for the Dumpster Enclosure at 7435 with the Landscape Modifications came out of Reserves and changed the retained funds on maintenance expenses. In addition the Insurance coverage for the association went up this year nationwide which were not anticipated, therefore making this line item over budget. Overall the association is within the planned operating expenses.  Motion was made A. Miller, seconded by B. Stoll and passed by unanimous vote to approve the financial packets as submitted. M/S/P A. Miller/Stoll

    1. Review of Delinquency Report: The Board reviewed the Delinquency Report as submitted.
      1. Recordation of Lien –There are none at this time
      2. Board Resolution to Record Notice of Default: There are none at this time
    2. Bad Debt Write-off Notification: CAMS, representative, C. Dennison reported there are none at this time.
  6. Manager’s Report
    Recent Inspection Walk-thru reviewed and discussed.

    1. 7435 #22 still has not complied with the requirements on having the screen door lock mechanism fixed in order to close, therefore the Board would like CAMS to send another letter stating a Hearing with the HOA must be scheduled
    2. Gutter/downspouts are not attached to the bldg. #13/#15 and also the extensions should be reinstalled for better drainage. Gutter Cleaning should be done after the first few big storms.
    3. 7435 Lighting – On the stairwell overhang the lights are cycling off/on – check ballast or censors. HD to inspect/repair.

    Motion was made to approve the Management Report as submitted. M/S/P R. Stoll/Norton

  7. Unfinished Business
    1. Landscaping Proposals – Renovation work at the Pool. On Hold with anticipation in the Spring’15
      7401 Approved Plant installation – Need to obtain a few more options, maybe another Landscaper can provide suggestions. Also have them look into a one-time clean-up/maintenance service (include trees).
    2. Dumpster Enclosure Area – Construction 37 completed the enclosure building for 7435. The large doors need to be modified on the closures, as they are not allowing full use capacity for service vendor. Also need to get a spring/cushion closure installed on the pedestrian door.
    3. 2nd Story Flooring Material Replacement – On Hold
    4. Electrical Repairs –The Pool Pump Shed will need to be remodeled in Spring of 2015 completing the installation of new wiring/box.
    5. Building Dry-Rot Repairs – On Hold “Request to repair the stairwell roof overhang at #1”
    6. Rental Restriction Policy – To incorporate into the CC&R revisions. On Hold
    7. Asphalt Paving Repairs – All State Paving completed the grading & patch work to extend the life until resurfacing can be completed.
  8. New Business
    1. 2014 Year-end Review – A proposal was submitted by CPA, P. Hegner to complete the review for 2014 at the same rate for 2013 in the amount of $1,295.  Motion was made by B. Stoll, seconded by A. Miller and passed by unanimous vote to approve the proposal submitted by P. Hegner in the amount of $1,295.00 to complete the 2014 Year-end Review. M/S/P Stoll/A. Miller
    2. 2015 Budget “draft” Review/Approval – The Board discussed the proposed draft budget for 2015 with necessary increases recommended by the Browning Reserve Group that the association needs to properly fund for future maintenance on major components, in addition to insurance coverage and utility costs. After a brief discussion motion was made by C. Koontz, seconded by S. Norton and approved by unanimously vote to increase the 2015 monthly dues per unit in the amount of $365.00. M/S/P Koontz/Norton
  9. Next Meeting Date – The next Board Meeting will be on Wednesday, February 4, 2015 at 6:00 p.m. in Unit #19, Fair Oaks, CA
  10. Adjournment – The meeting adjourned at 6:55 p.m. M/S/P R. Miller/Stoll
  • On November 5, 2014