February 4, 2015 Minutes

February 4, 2015 Minutes

  1. Called To Order – President, R. Miller called the meeting to order at 6:08 p.m.
  2. Roll Call
    All Board Members Present: Arianne Miller, Russ Miller, Sid Norton, Beth Ann Stoll (6:40p.m) & Connie Koontz
    CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
    Note: at Unit #19, Fair Oaks, CA.
  3. Homeowner Time – No homeowners were in attendance
  4. Review and Approval of Meeting Minutes – Motion was made by S. Norton, seconded by A. Miller and passed by unanimous vote to approve the November 5, 2014 Board of Directors Meeting presented.  M/S/P Norton/A. Miller
  5. Financial Report – November, & December 2014 Financial Statements were reviewed.
    Treasurer, S. Norton gave the presentation to the Board Members on the most recent 2014 financials. The December 31, 2014 report is as follows: the Dues Account is $340.40, the Operating Account is $40.19, & the Reserve Account is $38,692.47. Year to-date Net Income is a loss of $2,909.80.  The expenditures for the Insurance Policy, Dumpster Enclosure, and Landscape Modifications were the cause to be over budget..  Motion was made A. Miller, seconded by C. Koontz and passed by unanimous vote to approve the financial packets as submitted. M/S/P A. Miller/Knootz

    1. Review of Delinquency Report: The Board reviewed the Delinquency Report as submitted in the financial.
      1. Recordation of Lien –There are none at this time
      2. Board Resolution to Record Notice of Default: There are none at this time
    2. Bad Debt Write-off Notification: CAMS, representative, C. Dennison reported there are none at this time.
  6. Manager’s Report
    Recent Inspection Walk-thru reviewed and discussed.

    • 7435 Bldg #16 to the stairwell all of the common area lighting is cycling off/on, but staying off mostly (ballast or wiring)
    • #20/21 Carport – Lighting issue also
    • Dumpster change out doesn’t appear to be 3 yard and the lids are still too heavy to lift up. Needs to have them inspected by service provider for changes.
    • #14 Carport Space – Oil flooded the space and needs to be cleaned by the resident/owner
    • Spot clean rug at #23 on the stain if possible and lay down the curling edge
    • Weeds next to carport 7 & 8, also the Fence/Pool slope from the planter bed needs plastic bender board and so does the area next to #7 carport space to keep water from ponding causing a hazard.
    • CAMS to see about setting up a regular schedule with Barton to address items for weeding, trimming, trees, etc.
      Motion was made to approve the Management Report as submitted. M/S/P R. Norton/Koontz
  7. Unfinished Business
    1. Landscaping Proposals – Renovation work at the Pool. On Hold with anticipation in the Spring’15
      Property Renovation Proposals – Cima’s sent over 4 proposals to clean up the property at various locations. After a brief discussion the Board wanted to see Item C & D could be divided as they would prefer to do C (planter bed at 7435 side below the pool) now and need to know the cost to complete. CAMS will inform the Board
    2. Dumpster Enclosure Area – 7401 On Hold
    3. 2nd Story Flooring Material Replacement – On Hold
    4. Electrical Repairs –The Pool Pump Shed remodeled postponed ‘til Spring of 2015 completing the installation of new wiring/box.
    5. Building Dry-Rot Repairs – Inspection has been completed now by 2 contractors. Second proposal submitted for review/discussion. RCR needs to provide a solid cost for the Beams (major component) for both buildings and separate the carport areas, due to the fact the Buildings are priority.  CAMS to establish a special meeting with the Board in March to review costs and budget expenditures to prioritize dry-rot repairs. On Hold
    6. Rental Restriction Policy – To incorporate into the CC&R revisions. On Hold
    7. 7401 Approved Plant installation – Cima’s recommended planting Escallonia “Newport Dwarf’s”.
  8. New Business
    1. Gutter Cleaning – Sparkle of Excellence is currently in the process of cleaning both bldgs. gutters & downspouts, and the reason for delay was due the service contractor’s  workload.
    2. Assessment Collection Policy – Revisions to implement New Laws – Manager, S. Johnson informed the Board that the state laws have changed in relation to owners making payments of any kind toward their outstanding balance owing and the association is to accept whatever payments issued. Therefore, S. Johnson is revising the association’s current assessment collection policy to implement the new civil codes and requires the Board to approve those changes. The Board unanimously approved to accept the proposed revisions to incorporate the new state law civil codes to be disclosed to the membership in upcoming budget mailer.
      S. Johnson will provide the Board with a copy by email after changes have been finalized.
  9. Next Meeting Date – The next meeting will be the Annual Membership Meeting held on Wednesday, May 6, 2015 at 6:00 p.m. at the CAMS Office/660 Commerce Drive #H, Roseville, CA
  10. Adjournment – The meeting adjourned at 7:10 p.m. M/S/P Norton/Koontz
  • On February 14, 2015