1. Called To Order – President, R. Miller called the meeting to order at 6:07 p.m.
2. Roll Call
   All Board Members Present: Arianne Miller, Russ Miller, Sid Norton, Beth Ann Stoll & Connie Koontz
   CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
   Note: at CAMS Office 660 Commerce Drive #H, Roseville, CA.
3. Homeowner Time – No homeowners were in attendance
4. Review and Approval of Meeting Minutes – Motion was made by B.A. Stoll, seconded by C. Koontz and passed by unanimous vote to approve the August 26, 2015 Board of Directors Meeting presented.  M/S/P Stoll/Koontz
5. Financial Report – August, September, & October 2015 Financial Statements were reviewed.
   Treasurer, S. Norton gave the presentation to the Board Members on the most recent 2015 financials. The October 31, 2015 report is as follows: the Dues Account is $3,542.30, the Operating Account is $455.95 & the Reserve Account is $61,565.62. Year to-date Net Income is $4,451.42.  Motion was made A. Miller, seconded by B.A. Stoll and passed by unanimous vote to approve the financial packets as submitted. M/S/P A. Miller/Stoll
   1. Review of Delinquency Report: The Board reviewed the Delinquency Report as submitted in the financial.
      1. Recordation of Lien – There are none at this time
      2. Board Resolution to Record Notice of Default: There are none at this time to be approved in Executive Session
   2. Bad Debt Write-off Notification: CAMS, representative, C. Dennison reported there are none at this time.
6. Manager’s Report
   1. Recent Inspection Walk-thru reviewed and discussed.
      • #4 Plants and Lattice on the exterior common area chain link need to be removed – still pending
      • Lights over the meters at 7435 need to be pointed down
      • #16 Water pipe needs to be removed – still pending
   2. Water/Sewer Leak Repairs #15 – The restoration repairs on all components have been completed
   3. Tree Inspection/Asphalt Repairs – CAMS, C. Dennison presented proposals to make the necessary repairs. The Pine tree in the common area at 7401 next to the parking lot of the Insurance Co. bldg., has lifted the asphalt and should be removed. Arborwell and Bud’s Tri-County Tree Service submitted proposals to remove the tree. After a brief discuss, motion was made by A. Miller, seconded by S. Norton and passed by unanimous vote to accept the proposal from Bud’s in the amount of $660.00.  M/S/P A. Miller/Norton
      CAMS requested a proposal from Allstate Paving (the same contractor that recently made repairs to the 7435 driveway) to make repairs to the broken/cracked asphalt in the parking lot of the Insurance parking lot in the amount of $3,440.00. Due to the extensive cost, and can be postponed at this time. On Hold
   4. Architectural Request from #6 – The homeowner submitted a formal architectural request to replace the bedroom windows with new vinyl windows with white frames to match the other unit’s through-out the community to be installed by a licensed contractor of Home Depot.  Motion was made by B.A. Stoll, seconded by C. Koontz and passed by unanimous vote to approve the window replacement request as presented.  M/S/P Stoll/Koontz
      Motion was made to approve the Management Report as submitted. M/S/P Norton/A. Miller

Adjourned into Executive Session at 6:17 p.m.
Reconvened at 7:35 p.m.

7. Unfinished Business
   1. Landscaping Proposals – Renovation work at the Pool. On Hold with a Revised Bid on Renovation/Clean-up at pool area/slope
   2. Dumpster Enclosure Area – 7401 On Hold
   3. 2nd Story Flooring Material Replacement – On Hold
   4. Electrical Repairs –The Pool Pump Shed remodel to be added to the Dry-rot Work any Electrical work will need to be completed after the remodel.
   5. Building Dry-Rot Repairs – NAB Developments, presented an updated Inspection Report on Dry-rot Repairs itemized ranging in condition of 3 levels. It is his recommendation that certain components listed in the poorest condition be done immediately as “Emergency Repairs” starting by the end of this year/beginning of 2016 and move forward to future planning of other components including new flooring to the 2nd walkway, is advised as a “Special Assessment”.   NAB is recommending the following items at both bldgs., be repaired by Brian Novak a licensed contractor, support stairwells/roof overhangs of 2nd floor, fascia board on both the back & front sides of the building which includes the areas at the rafter tails/eaves in the estimated cost of $10,685.00.   Motion was made by A. Miller, seconded by S. Norton and passed by unanimous vote to approve the Level 3 condition “emergency” itemized dry-rot repairs in the amount of $10,640.00 as presented to be completed before the end of 2015.
      M/S/P A. Miller/Norton
      Remaining Repairs of Levels 2 & 3 – The estimated repairs are $94,000 that includes the recommended Reserve Study Components, such as roofs, painting, concrete/asphalt, etc. therefore a “Special Assessment” should be implemented for each unit to be required to pay $4,000 over a period of time. The Board discussed this matter at length, and is recommending that each owner pay an initial $2,000 by 5/1/16 and the remainder can be made in one lump sum or payments which must be paid in full by 5/1/17; and any owner selling their unit must have the owing balance paid in full upon closing escrow.  Motion was made by B. A. Stoll, seconded by S. Norton and passed by unanimous vote to implement a Special Assessment Policy based on the timelines as stated. M/S/P Stoll/Norton
   6. Rental Restriction Policy – The laws to allow a Rental Restriction Policy as a Rule has been granted after 2012 to make changes necessary to fit the needs of homeowner associations. The Board reviewed the information and discussed the enforcement of a Rental Restriction Policy as a HOA Rule to allow no more than 2 units can be owned by 1 single entity in order to have no more than 50% rentals in the community. This new Rule will be issued to the membership for review of 30 days before the Board finalizing & implements the Rule change on January 6, 2016. Motion was made by S. Norton, seconded by C. Koontz and passed by unanimous vote to implement a Rental Restriction Rule Policy to allow the maximum of 2 units to be owned by a single entity, and to be mailed out to the membership for 30 days, to be approved at a Special Meeting on 1/6/16 & make this policy enforced as of that date.
   7. Chimney Repair #16 – Schaefer Roofing has recently made the repairs to this chimney. Per the Board’s request a proposal from Schaefer Roofing was submitted to make necessary repairs on the remainder of Unit Chimney’s through-out the association in the amount of $350.00 per chimney and to add $100.00 for spark arrestors on each chimney which will help longevity on this common area component. On Hold
   8. Satellite Dish Services – No Requests for services have been submitted to the HOA
8. New Business
   1. 2015 Year-end Review Proposal – A proposal was submitted by CPA, P. Hegner to complete the review for 2015 in the amount of $1,295.  Motion was made by S. Norton, seconded by C. Koontz and passed by unanimous vote to approve the proposal submitted by P. Hegner in the amount of $1,295.00 to complete the 2015 Year-end Review. M/S/P Norton/Koontz
   2. 2016 “Draft” Budget – The Board discussed the proposed draft budget for 2016 with necessary increases recommended by the Browning Reserve Group that the association needs to properly fund for future maintenance on major components, in addition to insurance coverage and utility costs. After a brief discussion motion was made by A. Miller, seconded by S. Norton and approved by unanimously vote to increase the 2016 monthly dues per unit in the amount of $372.00. M/S/P A. Miller/Norton
9. Next Meeting Date – The next meeting will be held on Wednesday, February 3, 2016 at 6:00 p.m.
10. Adjournment – The meeting adjourned at 8:10 p.m. M/S/P Norton/Stoll