Called To Order
President, S. Norton called the meeting to order at 6:18 p.m.
All Board Members Present
- Sid Norton
- Beth Ann Stoll
- Connie Koontz
CAMS, Inc. Manager
- Sharon Johnson
- Asst. Cheryl Dennison
- Nick Burton of NAB Developments – Dry-rot Second Phase Work Update
Note: at Raley’s Conference Room, 4840 San Juan Avenue, Fair Oaks, CA
5 homeowners representing 5 Units were in attendance
Review and Approval of Meeting Minutes
Motion was made by B.A. Stoll, seconded by C. Koontz and passed by unanimous vote to approve the February 1, 2017 Board of Directors Meeting Minutes as presented. M/S/P Stoll/Koontz
January, February & March 2017 Financial Statements were reviewed.
Treasurer, C. Koontz gave the presentation to the Board Members on the most recent 2017 financials. The March 31, 2017 report is as follows: the Dues Account is $16,644.48, the Operating Account is $1,723.76, in the Reserve Account there is $83,588.27 and the Special Assessment is $15,388.00. Year to-date Net Income is $2,239.82. Motion was made S. Norton, seconded by C. Koontz and passed by unanimous vote to approve the financial packets as submitted. M/S/P Norton/Koontz
Review of Delinquency Report
There were no Delinquency Reports to review at this time.
- Recordation of Lien – There are none at this time to approve.
- Board Resolution to Record Notice of Default: There are none at this time to be approved in Executive Session
Bad Debt Write-off Notification
CAMS, C. Dennison reported there are none at this time.
Recent Inspection Walk-thru reviewed and discussed.
- New repair request to seal off the crawl space near #9 to eliminate critter activity.
- Pool Fence Painting- CAMS to get bids on painting the wrought iron with electrostatic paint material
- Have the Pool Furniture set out in the next couple of weeks
- Carport 7 & 8 Storage Closets may have dry-rot on wall coming from a leak from the pump house
Sewer Pipe Information – HOA Replacement Project
CAMS stated that the 2nd Sewer Pipe Replacement letter was sent to all residents regarding 1st floor homes to participate in the replacement project including information on the ceiling/cabinetry repairs & costs.
Starting Summer/Fall CAMS will start getting a few homes scheduled on this project.
Motion was made to approve the Management Report as submitted. M/S/P Stoll/Norton
Renovation work at the Pool. On Hold with a Revised Bid on Renovation/Clean-up at pool area/slope
Dumpster Enclosure Area – 7401
Construction 37 submitted a bid to install a pad/dumpster enclosure in front of the 1st Carport at 7401 in the amount of $10,800 to save on overall garbage expenses for individual cans that have increased over the past few years, noting more than the 7435 side with the enclosure. After a brief discussion, motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote to accept the proposal as presented. M/S/P Koontz/Stoll
2nd Story Flooring Material Replacement
An estimate from Central Valley Flooring Design was presented by NAB on indoor/outdoor carpet to be glued onto the flooring structure in the amount of $12,008.50. Recommendation would be to apply a special top coating “WestCoat Material” to seal off the structure for longevity, to place breathable mat runners or carpet squares that can be easily removed, cleaned and replaced as needed, soften the foot traffic noise of daily use. Cost for the WestCoat will be obtained in order to provide the Board with the anticipated expense to apply a better product. On Hold
Building Dry-Rot Repairs
NAB Developments, provided an updated report for the Stage 2 items that were completed. Although, a preliminary walk-through has indicated areas that need to be addressed and will need to be scheduled with the Board President, S. Norton and CAMS. Open items are:
- The carports
- 2nd floor flashing at the landing,
- Railing at 21/22 moves due to expanse between support posts
- A hole on the overhang on private balconies of 7/8,
- Gutter is loose at 13/14,
- Outrigger slope 8/4, Summit or Rescue Roofing needs to inspect the sagging roofline at the peak/edge over #8 due to failing Roof Sheathing that should be replaced
Pending Future Work – The Stairwell Roof Design Support Posts are not in proper condition and could be modified to use Metal Poles at the roof edge to the ground instead of angle 2×10 that continue to be exposed to the elements. This would require permits that could be around $2,500 plus the remodeling construction costs of $15,000-$20,000.
On Hold “Stage 1” slated for 2017
Rental Restriction Policy
To write a policy to be added to the CC&R revision.
Chimney Repair for All Units
Schaefer Roofing proposal was approved to make necessary repairs on the remaining 15 Unit Chimney’s in the amount of $350.00 per chimney and to add $100.00 for spark arrestors on each chimney which will help longevity on this common area component. Schaefer Roofing is scheduling for Fall 2017
Satellite Dish Services
One New Request for services had been inquired and was presented to the HOA, but it has appeared the new resident got alternative service at this time. On Hold
Asphalt Repair Proposal
Allstate Paving gave a bid to make repairs to the broken/cracked asphalt in the parking lot of the Insurance parking lot in the amount of $3,440.00. Due to the extensive cost, and can be postponed at this time. On Hold
Gutter/Downspout 2nd Cleaning
The Board has approved twice yearly service as of 2017 for gutter cleaning to be done around November and second cleaning for February/March to reduce gutter damage and overflow of water. The 2nd Cleaning was completed in March by Bailey Boys.
#21 Balcony Railing Replacement – The Owner submitted the ACC Form and pictures to replace the private Balcony railings to be to code and match another home. The Board received this request by email and voted to approve the request, which requires recordation in the minutes. Motion was made by S. Norton, seconded by C. Koontz and passed by unanimous voted to give “conditional approval” on the balcony railing replacement that it must be installed as presented and painted to match the existing color scheme of the building. M/S/P Norton/Koontz
Insurance Renewal Policy “informational only”
CAMS presented the new policy for the Board to review informing them that the HOA Insurance Broker was able to secure a better policy at a lower rate with the existing D&O carrier. Policy expiration is 4/30/18 therefore was approved prior to this Mtg.
2016 Year-end Review “Draft”
The Board reviewed the proposed 2016 Year-end Review, completed by CPA Paula Hegner for approval to mail out to the membership. After a brief discussion motion was made by B. Stoll, seconded by C. Koontz and passed by unanimous vote to accept the 2016 Year-end Review Draft as presented to mail out to the membership in May. M/S/P Stoll/Koontz
Next Meeting Date
The next meeting will be scheduled on Wednesday, August 2, 2017 at 6:00 p.m. at Raley’s Conference Room in Fair Oaks, CA. if available otherwise will be held at the CAMS Office.
The meeting adjourned at 7:05 p.m. M/S/P Norton/Koontz
- On May 3, 2017