May 23, 2018 Minutes

May 23, 2018 Minutes

  1. Called To Order

    President, S. Norton called the meeting to order at 6:08 p.m.

  2. Roll Call

    All Board Members Present: Sid Norton, Beth Ann Stoll & Connie Koontz
    CAMS, Inc. Manager: Manager, Sharon Johnson and Asst. Cheryl Dennison
    Note: at Raley’s Conference Room, 4840 San Juan Avenue, Fair Oaks, CA

  3. Homeowner Time

    3 homeowners were in attendance

  4. Review and Approval of Meeting Minutes

    Motion was made by B.A. Stoll, seconded by C. Koontz and passed by unanimous vote to approve the February 7, 2018 Board of Directors Meeting Minutes as presented. M/S/P Stoll/Koontz

  5. Financial Report

    1. Financials

      January, February & March 2018 Financial Statements were reviewed.
      Treasurer, C. Koontz gave the presentation to the Board Members on the most recent 2018 financials. The March 31, 2018 report is as follows: the Dues Account is $11,978.85, the Operating Account is $6,969.96, in the Reserve Account there is $94,167.06 and the Special Assessment is $45,784.00. Year to-date Net Income is $9,827.10.  Motion was made S. Norton, seconded by B.A. Stoll and passed by unanimous vote to approve the financial packets as submitted. M/S/P Norton/Stoll

    2. Review of Delinquency Report

      There were no Delinquency Reports to review at this time.

      1. Recordation of Lien – There are none at this time to approve.
      2. Board Resolution to Record Notice of Default: There are none at this time to be approved in Executive Session

    3. Bad Debt Write-off Notification

      CAMS, C. Dennison reported there are none at this time.

  6. Manager’s Report

    1. Recent Inspection Walk-thru reviewed and discussed

      • Carport 7 & 8 Storage Closets may have dry-rot on wall coming from a leak from the pump house. HD Construction has tried to contact both owners, but hasn’t had the chance to inspect (locked).
      • Power washing the Pool deck & Furniture place out. Completed
      • Pine Needles/Vegetation Debris at 7401 Bldg., Pool are not being cleaned weekly, nor the 2nd
      • 7435 Gate Hinge/Spring Closure (#16 side) needs to be looked at, not working well
      • Pump at the Pool not pulling enough water due to baskets clogged
      • Black widows in pump room-spray
      • Rob HD to work on Conduit lines under the stairwell for water coming up when irrigation is on.

    2. Sewer Pipe Information

      HOA Replacement Project – The 2nd Sewer Pipe Replacement in relation to 1st floor homes to participate Pending schedule on this project.

    Motion was made to approve the Management Report as submitted. M/S/P Stoll/Norton

  7. Unfinished Business

    1. Landscaping Proposals

      Renovation work at the Pool. On Hold with a Revised Bid on Renovation/Clean-up at pool area/slope

    2. Dumpster Enclosure Area

      7401 – Construction 37 was approved to complete this project. Completed Combination Lock “pedestrian door” – Approved last meeting & installed. Completed New Bin Price Revision – CAMS negotiated a bulk service rate with Waste Management which is under the going rate with other service providers in the area. Shrub Removal & Clearing for 7401 Dumpster & Pool Fencing “Paint Project” – Cima’s Landscaping provided a proposal to remove 2 shrubs at the new dumpster enclosure and to prune the shrubs around the pool fencing in preparation of the paint project in the amount of $530.00 which was approved by CAMS and is required to be recorded in the Minutes. Motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote as presented. M/S/P Koontz/Stoll

    3. 2nd Story Flooring Material Replacement

      CAMS to contact NAB & Cons. 37 on getting the Flooring “Carpet” Samples and Interlocking Mats. As well as applying a special top coating “WestCoat Material” to seal off the structure for longevity, to place breathable removal able mat runners or carpet squares, for cleaning and replaced as needed, soften the foot traffic noise of daily use. Cost for the WestCoat will be obtained in order to provide the Board with the anticipated expense to apply a better product. On Hold

    4. Building Dry-Rot Repairs

      Construction 37 was approved to complete the outstanding dry-rot repairs of Stage 2, in which they were in the process of completed per the inspection walk-thru with K. Hubred and S. Norton:

      • The carports
      • 2nd floor flashing at the landing,
      • Railing at 21/22 moves due to expanse between support posts
      • A hole on the overhang on private balconies of 7/8,
      • Gutter is loose at 13/14,
      • Outrigger slope 8/4, the sagging roofline at the peak/edge over #8 due to failing Roof Sheathing that should be replaced
      • Beams at Stairwells of #1/2, #3/4

      Pending Future Work – The Stairwell Roof Design Support Posts are not in proper condition and could be modified to use Metal Poles at the roof edge to the ground instead of angle 2×10 that continue to be exposed to the elements. This would require permits that could be around $2,500 plus the remodeling construction costs of $15,000-$20,000. All Items noted on Inspection Report – In Progress

    5. Asphalt Repair Proposal

      Allstate Paving gave a bid to make repairs to the broken/cracked asphalt in the parking lot of the Insurance parking lot in the amount of $3,440.00. Due to the extensive cost, and can be postponed at this time. On Hold

    6. Pool Fence Painting

      Carter Painting was approved to painting the wrought iron with electrostatic paint material. Completed

    7. 2017 Year-end Review “Draft”

      CPA P. Hegner submitted the 2017 Draft Year-end Review for the Board to review and approve in order to mail out to the membership. After a brief discussion motion was made by S. Norton, seconded by B.A. Stoll and passed by unanimous vote to accept the 2017 Year-end Review Draft as presented to mail out to the membership in May. M/S/P Norton/Stoll

  8. New Business

    1. Plumbing Replacement “Common Area” between #9/#17 under the Bldg.

      There was a back-up in the plumbing line of the kitchen area which was cleared and camera work conducted to finding a crack/break in the pipe that needed to be replaced. This was approved by Email Vote and is required to be recorded in the Minutes. Motion was made by B.A. Stoll, seconded by C. Koontz and passed to approve the Sac Val Plumbing bid in the amount of $1,425.00 to replace 6 ft. of broken pipe under the building effecting the #9 home, causing to back-up due to age of the pipe. M/S/P Stoll/Koontz

    2. Insurance Renewal

      The Broker of Albino, Dale, Dunn & Lewis on a proposed coverage for the HOA Common Area & Liability policies through Travelers, which was a savings us $1,800.00 from last year. The policy was set to renewal and was accepted for the April 30, 2018. After learning that recently through another HOA property insurance loss, Travelers has changed their coverages, to not include water loss repairs. Therefore, CAMS will be going back to the Broker to see what can be done on obtaining another Insurance Co. Age of the Buildings has a prominent factor making it harder to obtain coverage at a reasonable rate without conditions. Pending

    3. Architectural Request #5 To Replace 5 Windows & 2 Sliding Doors

      The owner submitted a written architectural request form and documentation to replace the windows and sliding doors in the home with upgraded vinyl in white frames. This was approved by email vote and requires recordation in the minutes. Motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote to approve the architectural request to install new windows/sliders as presented. M/S/P Koontz/Stoll

  9. Next Meeting Date

    The next meeting will be scheduled on Wednesday, August 1, 2018 at 6:00 p.m. at Raley’s Conference Room in Fair Oaks, CA. if available otherwise will be held at the CAMS Office.

  10. Adjournment

    The meeting adjourned at 7:00 p.m. M/S/P Norton/Stoll

  • On May 23, 2018