Called To Order

President, S. Norton called the meeting to order at 6:10 p.m.

Roll Call

• Board Members Present: Connie Koontz, Sid Norton Stephanee Ruiz & Beth Ann Stoll.
• CAMS, Inc. Manager: Manager, Sharon Johnson and Asst. Cheryl Dennison
• Note: at Raley’s Conference Room, 4840 San Juan Avenue, Fair Oaks, CA

Homeowner Time

5 homeowners were in attendance representing 4 homes

Review and Approval of Meeting Minutes

Motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote to approve the February 6, 2019 Board of Directors Meeting Minutes as presented. M/S/P Koontz/Stoll

Financial Report

1. Financials – January, February, & March 2018 Financial Statements were reviewed.
   Treasurer, C. Koontz gave the presentation to the Board Members on the most recent 2019 financials. The March 31, 2019 report is as follows: the Dues Account is $2,576.02, the Operating Account is $6,657.44, in the Reserve Account there is $86,259.82 and the Special Assessment is $45,784.00. Year to-date Net Income is $2,469.77.  Motion was made S. Ruiz, seconded by B.A. Stoll and passed by unanimous vote to approve the financial packets as submitted. M/S/P Ruiz/Stoll
2. Review of Delinquency Report: There were Delinquency Reports from Severaid & Glahn from January – March reviewed at this time.
   1. Recordation of Lien – There are no new liens to approve at this time.
   2. Board Resolution to Record Notice of Default: There are none at this time to be approved in Executive Session
3. Bad Debt Write-off Notification: CAMS, C. Dennison reported there are none at this time.

Committee Reports

1. Architectural Requests – There are two new requests at this time
   1. #10 Landscape Renovations (Front Area) – The Owner provided a drawing and a list of plants and trees to install in the front planter beds on either side of the front entrance to the condo. The Board discussed the size of the Ming trees and stated if they were of dwarf variety in order to not impact the stairwell then that is fine or just plant one on the open space side. All of the landscaping will need to be cared for by the owner and not the HOA, and it is recommended by the Board that the owner waits to complete this work until the Dry-rot Project is completed by the HOA contractor. Noting any damages will not be covered by the HOA or the Contractor and the weather is a factor, to wait until fall season. Motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote to conditionally approve the landscape renovation request based on the Board’s recommendation to modify the tree variety/location and to wait on this work until after the dry-rot project is completed, in which fall would be a good season to conduct this work. M/S/P Koontz/Stoll
   2. #17 Satellite Dish Installation – The Owner submitted a request after the tenant had dish service install a satellite dish mounted to the roof eave asking for approval. Due to FCC ruling and the fact the HOA doesn’t have common area dishes installed for use, this request must be granted. CAMS informed the board that the proper mounting bracket was used to reduce any potential damage to the roof structure. Motion was made by C. Koontz, seconded by B.A. Stoll and passed by unanimous vote to approve the satellite dish installation, until the HOA has their own installed in the future, then that resident must remove and connect to the common area wiring. M/S/P Koontz/Stoll
2. Landscape
   1. Landscaping Proposals – 1 Service Contract & Tree/Shrub stump removal. On Hold
3. Lighting – Cleaned Regularly/Checked for Repairs                           
4. Pool
   1. No Report. Pool Furniture will be put out when the weather continues to stay sunny for the upcoming swim season

Manager’s Report

1. Recent Inspection Walk-thru reviewed and discussed.
   • When CAMS is made aware of a new tenant, then mail out the Rules to the Owners to give to their tenants
   • The New Magnolia trees are in the process of being moved out further away from the buildings.
   • 7401 Bldg to have an Address Sign (nice) installed on the Dumpster
2. Sewer Pipe Information – HOA Replacement Project – The 2^nd Sewer Pipe Replacement in relation to 1^st floor homes to participate, except for 3, 4, 9, & 15. Pending
3. Re-key Pool Gates – Recently there has been some trouble with the locks working correctly for some residents. CAMS was able to ask their HOA Locksmith – Key’s Plus to provide a bid to resolve the problem. It was found during the inspection that the locks/pins are worn and if a resident has a worn key and makes additional keys, then the locks will not operate correctly. To replace both gate locks with commercial grade locks will be $200.00 and all new Do Not Duplicate Keys will be at $150.00 which each home will be given 1 new key at no charge. Motion was made by B.A Stoll, seconded by S. Ruiz and passed by unanimous vote to accept the recommendation to replace the locks and provide new keys in the amount not to exceed $400.00. M/S/P Stoll/Ruiz

Motion was made to approve the Management Report as submitted. M/S/P Koontz/B.A. Stoll

Unfinished Business

1. 2^nd Story Flooring Material Replacement – The durable matting material that can withstand high traffic volume and weather was approved in the total amount of $32,368.00 as the final step on this project. Walkway Resurfacing with Westcoat Waterproofing Material to be installed after any structural repairs to the concrete and wood support beams/flooring are completed. This will need to be completed in Late Spring with steady warm weather to cure properly. In Process of Scheduling
2. Building Dry-Rot Repairs – Construction 37, P. Johnson is overseeing the outstanding dry-rot repairs needed on the Stage 2 project, which will resume soon due to colder/rainy weather.
   • 7401 Bldg. 2^nd floor has resumed this week
   • The carports
   • 2^nd floor flashing at the landing
   • Gutter is loose at 13/14
   • Railing at 21/22 moves due to expanse between support posts (still a concern)
   • Outrigger slope 8/4, the sagging roofline at the peak/edge over #8 due to failing Roof Sheathing that should be replaced.

   All Items noted on Inspection Report – In Process of Scheduling

3. Asphalt Repair Proposal – Allstate Paving and Valley Asphalt have provided bids which CAMS has on file. On Hold
4. Gutter Cleaning – Bailey Boys completed the 2^nd cleaning in February.
5. New Exterior Bldg. Lighting – The Board reviewed the information provided by Lamps Plus, with the discounted pricing to select the style of lighting for the Bldgs. The Board selected the J du J Sierra Craftsman style lighting and for CAMS to purchase one of each to determine the proper sizing for each location. It would be best to have at least 2 Board Members present during the viewing of the sample lights on the building to make the final decision and obtain correct pricng. Pending

New Business

1. Address Signs Exterior Bldg. – CAMS provided information on potential styles of signage for the buildings in effort to locate easier in the night especially for emergencies. The Board requested getting proofs/samples and costs to be sent over by email for review. Pending
2. Satellite Dish Installation for both Bldgs. – CAMS provided the previous information given to the Board on installing both Dish and DirecTV dishes on both buildings. The Board discussed the benefits of providing this option to reduce multiple dishes on the buildings and or being installed correctly. Motion was made by B.A. Stoll, seconded by S. Ruiz and passed to get an updated cost of both sets of dishes for the 2 bldgs. M/S/P Stoll/Ruiz. Opposed Koontz
3. Cameras for Dumpster Enclosures – CAMS provided a sample proposal for same size property without wiring requiring a bridge to be installed for viewing purposes. Noting the cost was relatively high it doesn’t seem effective for the needs of random occurrences to pay for this type of component. Double check with Homeowner #19 to see if they have a low cost option. On Hold

Next Meeting Date

The next meeting will be scheduled on Wednesday, August 7, 2019 at 6:00 p.m. at Raley’s Conference Room in Fair Oaks, CA. if available otherwise will be held at the CAMS Office.

Adjournment

The meeting adjourned at 7:16 p.m. M/S/P Koontz/Stoll