May 1, 2014 Minutes

May 1, 2014 Minutes

  1. Called To Order – President, R. Miller called the meeting to order at 6:25 p.m.
  2. Roll Call
    Board Members Present: Russ Miller, Sid Norton and Beth Ann Stoll
    Board Members Absent: Arianne Miller
    CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
    Note: at the CAMS office, Roseville, CA.
    The Board unanimously approved to re-appoint Beth Ann Stoll on the Board of Directors for another 2 year term as of May1, 2014 due to a lack of quorum from the Annual Meeting held at 6:00 p.m.
  3. Homeowner Time – One Homeowner was in attendance
  4. Review and Approval of Meeting Minutes – Motion was made by B. Stoll, seconded by S. Norton and passed by unanimous vote to approve the February 5, 2014 Board of Directors Meeting presented.  M/S/P Stoll/Norton
  5. Financial Report – January, February & March 2014 Financial Statements were reviewed.
    Treasurer, S. Norton gave the presentation to the Board Members on the most recent 2014 financials. The March 31, 2014 report is as follows: the Dues Account is $2,589.20, the Operating Account is $644.05, & the Reserve Account is $44,681.00. Year to-date Net Income is a loss of $517.21. Motion was made B. Stoll, seconded by R. Miller and passed by unanimous vote to approve the financial packets as submitted. M/S/P Stoll/R. Miller

    1. Review of Delinquency Report: The Board reviewed the Delinquency Report as submitted.
      1. Recordation of Lien –There are none at this time
      2. Board Resolution to Record Notice of Default: There are none at this time
    2. Bad Debt Write-off Notification: CAMS, representative, C. Dennison reported there are none at this time.
  6. Manager’s Report
    Recent Inspection Walk-thru reviewed and discussed.

    • 7401 needs to have the rubber edging hanging from the 2nd floor cut off
    • 7435 Dumpster Enclosure (walk-in access) needs to be reinforced with supports beams in case the HOA decides to install a gate/door in the future at that location
    • 7401 continue to monitor the woodpecker hole near #8 eave area
    • Sparkle of Excellence to complete the dusting/de-webbing, cleaning the light fixtures on both buildings and carports
    • Barton Landscape needs to be contacted to keep communication with Mgmt. on all items: Recently there have been 2 electrical breaks in the irrigation lines, which requires a 3rd party vendor to repair.
      Motion was made to approve the Management Report as submitted. M/S/P R. Norton/Stoll
  7. Unfinished Business
    1. Landscaping Proposals – Renovation work at the Pool. On Hold –
    2. Dumpster Enclosure Area – Construction 37 will be starting the enclosure building for 7435 during the month of May
    3. 2nd Story Flooring Material Replacement – On Hold
    4. Electrical Repairs – New items to be worked on during Spring 2014 Construction 37 to complete in the Springtime with the remodeling of the Pool Pump Shed.
    5. Building Dry-Rot Repairs – The Board recommended receiving another proposal from the previous contractor who performed repairs on dry-rot items a few years ago to compare costs. On Hold
    6. Rental Restriction Policy – To incorporate into the CC&R revisions. On Hold
    7. Bee Removal at #5 – CAMS will be making contact with #1 Resident to see if there is any activity that needs to be addressed this Spring. On Hold
    8. Roof/Attic Repairs – No new reports therefore remove from the Agenda
    9. Pool Equipment – Robb’s Pool Service has completed the installation of the new Filter Pump System as contracted and per Sacramento County requirements. Completed
    10. Concrete Pool Stair Repairs – Construction 37 will be completing by the end of June as contracted-On Hold
  8. New Business
    1. Insurance Policy Renewal  – The Board reviewed renewal through Allied for the 2014-2015 Insurance Policy Coverage’s, in which the carrier had mentioned in a conversation with CAMS that they shopped for additional quotes, but Allied still was the best coverage for the association’s requirements.
    2. Tree/Shrub Removal for 7435 Dumpster Enclosure Area – (2) Proposals were presented by Arborwell and Fallen Leaf to remove & stump grind all trees and shrubs to make a clear space to install the concrete pad for the dumpster enclosure. After a brief discussion motion was made by S. Norton, seconded by B. Stoll and passed by unanimous vote to approve the proposal submitted by Fallen Leaf Tree Management in the amount of $320.00 to remove the trees & shrubs along with stump grinding. M/S/P Norton/Stoll
    3. Sump Pump Modification for 7435 Dumpster Enclosure – (2) Proposals were presented by Sac Val Plumbing and Construction 37 to modify the existing sump pump area to make room for the concrete pad of the dumpster enclosure and to install new drainage/grate along with a new pump for better performance & durability.  Motion was made by S. Norton, seconded by B. Stoll and passed by unanimous vote to approve the proposal submitted by Construction 37 in the amount of $800.00. M/S/P Norton/Stoll
    4. 2013 Year-end Review “Draft” – Review & Approval – The Board reviewed the proposed 2013 Year-end Review, completed by CPA Paula Hegner for approval to mail out to the membership. After a brief discussion motion was made by B. Stoll, seconded by R. Miller and passed by unanimous vote to accept the 2013 Year-end Review Draft as presented to mail out to the membership in May. M/S/P Stoll/R. Miller
    5. Appoint a Member to the Board – There is one open vacancy on the Board of Directors for a 2 year term as of May 1, 2014 which homeowner Connie Koontz acknowledged she would be willing to serve and fill the term until 2016.  Motion was made by S. Norton, seconded by R. Miller and passed by unanimous vote to appoint C. Koontz to the Fairway Two HOA Board of Directors to fill the open position until 2016. M/S/P Norton/R. Miller
  9. Next Meeting Date – The next Board Meeting will be on Wednesday, August 6, 2014 at 6:00 p.m. in Unit #19, Fair Oaks, CA
  10. Adjournment – The meeting adjourned at 7:30 p.m. M/S/P R. Miller/Norton
  • On May 1, 2014