August 6, 2014 Minutes

August 6, 2014 Minutes

  1. Called To Order – President, R. Miller called the meeting to order at 6:00 p.m.
  2. Roll Call
    Board Members Present: Arianne Miller, Russ Miller, and Sid Norton and
    Board Members Absent: Connie Koontz, and Beth Ann Stoll
    CAMS, Inc. Manager: Sharon Johnson and Asst. Cheryl Dennison
    Note: at Unit #19, Fair Oaks, CA.
  3. Homeowner Time – No homeowners were in attendance
  4. Review and Approval of Meeting Minutes – Motion was made by S. Norton, seconded by A. Miller and passed by unanimous vote to approve the May 1, 2014 Board of Directors Meeting presented.  M/S/P Norton/A. Miller
  5. Financial Report – April, May & June 2014 Financial Statements were reviewed.
    Treasurer, S. Norton gave the presentation to the Board Members on the most recent 2014 financials. The June 30, 2014 report is as follows: the Dues Account is $985.00, the Operating Account is $694.84, & the Reserve Account is $50,173.92. Year to-date Net Income is a loss of $861.53. Motion was made A. Miller, seconded by S. Norton and passed by unanimous vote to approve the financial packets as submitted. M/S/P A. Miller/Norton

    1. Review of Delinquency Report: The Board reviewed the Delinquency Report as submitted.
      1. Recordation of Lien –There are none at this time
      2. Board Resolution to Record Notice of Default: There are none at this time
    2. Bad Debt Write-off Notification: CAMS, representative, C. Dennison reported there are none at this time.
  6. Manager’s Report
    Recent Inspection Walk-thru reviewed and discussed.

    • CAMS needs to have a few more store room keys made for mgmt. & vendor services
    • 7435 #22 needs to have the screen door lock mechanism fixed to close, CAMS to continue sending compliance letters
    • Landscaper needs to address the lawn out front and the embankment at the poolside at 7435Motion was made to approve the Management Report as submitted. M/S/P R. Norton/A. Miller
  7. Unfinished Business
    1. Landscaping Proposals – Renovation work at the Pool. On Hold with anticipation in the Spring’15
    2. Dumpster Enclosure Area – Construction 37 is nearing completion of the enclosure building for 7435 and there are still some items that need to be made by adding a spring on the pedestrian walk-in door, a light and other minor finishing touches. The Board would like to know the total costs for the additional change order items and what the proposed construction costs will be for the enclosure at 7401due to the potential modifications
    3. 2nd Story Flooring Material Replacement – On Hold   
    4. Electrical Repairs – Some modifications were made during the discovered water leak traveling in the electrical system at 7401 Bldg. but the Pool Pump Shed will need to be remodeled in Spring of 2015 completing the installation of new wiring/box.
    5. Building Dry-Rot Repairs – On Hold
    6. Rental Restriction Policy – To incorporate into the CC&R revisions. On Hold
    7. Bee Removal at #5 – CAMS stated there are no new reports at this time.  Remove from the Agenda.
    8. Concrete Pool Stair Repairs – Construction 37 completed the project and they
  8. New Business
    1. Pool Area & 7401 Bldg., Electrical System – A water leak was discovered entering into the electrical system that was a serious safety hazard and was required to be repaired immediately. Three proposals were submitted due to the urgency of this repair and they were issued to the Board for their approval via email. It now requires formal recordation in the minutes on the awarded contract.  Motion was made by A. Miller, seconded by S. Norton and passed by unanimous vote to approve the proposal submitted by G&S Electric in the amount of $2,567.50 to complete the necessary repairs to the electrical panel and conduit lines from a water leak in the electrical system. M/S/P A. Miller/Norton
    2. Pool Requirements per County Code Health Dept. Report/Closure – The County Inspector conducted the annual pool inspection and found that the chemical levels were not correct and the gate closures were not strong enough to automatically close on their own, therefore it required the pool to be closed for those safety conditions. CAMS actively pursued to obtain the report (with a 4 day delay from County it was received) in order to correct immediately with a re-inspection during our extremely hot weather season. The gates were repaired and the chemical levels corrected immediately, with Majestic Pool Service requesting an inspection on behalf of FW2, which is scheduled for Friday, August 8, 2014.
    3. 7401 Bldg. Renovation Proposal – Barton Landscape provided a proposal to remove the existing older shrubs located along the carports at the grass/walkway area to beautify and maintain easier. 2 options were presented either to replace with one gallon plants for $250 or five gallon plants for $375 of suggested type to be Little Johns. Unclear what the plant type was and to have CAMS inquire/research the Board decided that the 5 gallon option was a better option/growth period for the location.  Motion was made by S. Norton, seconded by A. Miller and passed by unanimous vote to approve the proposal submitted by Barton Landscape on option #2 for 5 gallon plants of the Board’s choice in the amount of $375.00. M/S/P Norton/A. Miller
    4. Asphalt Re-Paving 7435 Bldg., Driveway Proposals – The Board reviewed the 2 proposals submitted from Action Asphalt and JBBostick to repair and repave the entire driveway. The costs were more than anticipated therefore the Board wanted to only make the necessary repairs to the problem sections for now to extend the useful life. After a brief discussion it was requested of CAMS to see about obtaining one more proposal and request slight modifications from the vendors on the existing contracts if possible, otherwise the contract from Action would be the vendor of choice in the amount of $2,410.00 to make repairs to the damaged sections only.
  9. Next Meeting Date – The next Board Meeting will be on Wednesday, November 5, 2014 at 6:00 p.m. in Unit #19, Fair Oaks, CA
  10. Adjournment – The meeting adjourned at 7:25 p.m. M/S/P Norton/R. Miller
  • On August 6, 2014