August 1, 2018 Minutes

August 1, 2018 Minutes

  1. Called To Order

    President, S. Norton called the meeting to order at 6:40 p.m.

  2. Roll Call

    • Board Members Present: Sid Norton, & Beth Ann Stoll. Stephanee Ruiz (appointed at 6:42 p.m.)
    • Board Members Absent: Connie Koontz
    • CAMS, Inc. Manager: Manager, Sharon Johnson and Asst. Cheryl Dennison
    • Construction 37: Phil Johnson
      Note: at Raley’s Conference Room, 4840 San Juan Avenue, Fair Oaks, CA

  3. Appoint a Member to the Board

    Homeowner, Stephanee Ruiz of #18 has kindly offered to fill a vacant position on the Board of Directors. Motion was made by B.A. Stoll, seconded by S. Norton and passed by unanimous vote to appoint Stephanee Ruiz to the Board. M/S/P Stoll/Norton

  4. Homeowner Time

    (1) homeowner was in attendance

  5. Review and Approval of Meeting Minutes

    Motion was made by B.A. Stoll, seconded by S. Norton and passed by unanimous vote to approve the May 22, 2018 Board of Directors Meeting Minutes as presented. M/S/P Stoll/Norton

  6. Financial Report

    1. Financials

      April, May & June 2018 Financial Statements were reviewed.

      Manager, S. Johnson gave the presentation to the Board Members on the most recent 2018 financials. The June 30, 2018 report is as follows: the Dues Account is $10,170.075, the Operating Account is $52.47, in the Reserve Account there is $102,158.55 and the Special Assessment is $45,784.00. Year to-date Net Income is $16,762.24.  Motion was made B.A. Stoll, seconded by S. Ruiz and passed by unanimous vote to approve the financial packets as submitted. M/S/P Stoll/Ruiz

    2. Review of Delinquency Report

      There were no Delinquency Reports to review at this time.

      1. Recordation of Lien – There are none at this time to approve.
      2. Board Resolution to Record Notice of Default: There are none at this time to be approved in Executive Session

    3. Bad Debt Write-off Notification

      CAMS, C. Dennison reported there are none at this time.

  7. Committee Report

    1. Architectural Requests

      • None at this time

    2. Landscape

      1. Landscaping Proposals: 1 Service Contract & Tree/Shrub stump removal. On Hold
      2. Sprinkler Repairs & Clean-up: The landscaper had a few work orders and reported that they had made necessary repairs to some broken sprinklers and was addressing the clean-up around 7401 & pool Area
      3. Tree Trimming Proposals for 2-5 Trees to be cleared from the Bldgs. – CAMS reported they contacted 2 vendors to obtain bids on recently reported trees against the buildings. Pending/Email

    3. Lighting – Cleaned Regularly/Checked for Repairs

      1. Research for New Exterior Bldg/Porch Lighting – CAMS to have HD get some sample sheets

    4. Pool

      1. County Health Inspection Report – The Board reviewed the Sacramento County Health Report.
      2. Pool Equipment/Water Circulating Issue – The service vendor Majestic has been monitoring the pump to find it operational then not working again (intermittently). It is recommended to have a leak detection company out to inspect the entire area, as it is believed there is a leak in the plumbing potentially under the concrete decking.
      1. Plumbing Replacement – CAMS contacted Bullseye Leak Detectors to meet with Majestic and investigate the entire plumbing system to locate a leak. A report was provided for review, to find that there is a break in the plumbing line at the skimmer on the deep end which is under the concrete pool deck. The cost to make the necessary repairs is $3,025.00 which requires removing/replacing the concrete deck surface in order to replace the skimmer. CAMS asked Sac Val Plumbing to provide a bid as well knowing they are reasonable on making repairs, but were not able to schedule an inspection prior to the Meeting. CAMS will send the Board the bid by email to review. On Hold
      2. New Pool Furniture – CAMS provided a bid from California Backyard to the Board President on buying new chairs of “commercial grade” for the pool, which was approved & is required to be recorded in the Minutes. Motion was made by B.A Stoll, seconded by S. Ruiz and passed by unanimous vote to approve the purchase of 8 New Pool Chairs for $2,576.00. M/S/P Stoll/Ruiz

  8. Manager’s Report

      1. Recent Inspection Walk-thru reviewed and discussed.

        • Carport 7 & 8 Storage Closets may have dry-rot on wall coming from a leak from the pump house. HD Construction was able to make necessary repairs to the back wall and shared wall, noting it was not in too bad of condition. The main reason for the dry-rot was based on the fact there was no flashing at the top of the wall where the roof structure meets to prevent water intrusion. Done
        • HD to work on Conduit lines under the stairwell for water coming up when irrigation is on. Pending

      2. Sewer Pipe Information – HOA Replacement Project

        1st floor homes to participate Pending schedule on this project.

    Motion was made to approve the Management Report as submitted. M/S/P Ruiz/Stoll

  9. Unfinished Business

    1. Dumpster Enclosure Area 7401 – HD Repaired the Pedestrian Gate – Done
      • New Bin Price Revision – CAMS re-negotiated a bulk service rate with Waste Management for a 2 Yard Garbage Bin to be only another $15.00 more than the 1 Yard Bind. Exchanged/Done
    2. 2nd Story Flooring Material Replacement – Cons. 37, P. Johnson was present to discuss the types of flooring material. It is recommended to put down a rubberized matting material that can withstand high heels, furniture and etc. for better wear and will allow water to escape/drain properly to eliminate the underlayment flooring to deteriorate. Additionally, this would allow for the mats to be removed for cleaning purposes and make it more tolerable to daily foot traffic noise. S. Norton also suggested getting the kind of material used at the Golf Courses so durable that golf cleats don’t even damage it. WestCoat sample information will be discussed further with the Board. The Board would like to have an on-site meeting to review the sample products with Cons 37 in the next month or so to make a decision on the type of material to be used for the 2nd floor walkway and the cost involved to get the project scheduled. On Hold
    3. Building Dry-Rot Repairs – Construction 37, P. Johnson was present to discuss the outstanding dry-rot repairs needed on the Stage 2 project, which has already started.
      • The carports
      • 2nd floor flashing at the landing
      • Gutter is loose at 13/14
      • Railing at 21/22 moves due to expanse between support posts
      • A hole on the overhang on private balconies of 7/8,
      • Outrigger slope 8/4, the sagging roofline at the peak/edge over #8 due to failing Roof Sheathing that should be replaced
      • Beams at Stairwells of #1/2, #3/4

      Upon further investigation of the stairwells when they started to do the work, this will require modifying them to make structurally solid. Because of the design and the condition the stairwells are in, drawings /plans need to be submitted to the City/County to bring them up to code for the work involved. Currently there is temporary shoring that allows resident’s access to their homes until the engineer approves the plans. Once approved then those drawings can be used for getting permits on all 4 stairwells for the entire project at both buildings. This is to reduce any liability on these necessary repairs. Based on appending provisions the stairwell portion of the work will be on hold for a few weeks until all inspections are completed by the City/County Officials to move forward with the repairs as planned.  All Items noted on Inspection Report – In Progress

    4. Asphalt Repair Proposal – Allstate Paving gave a bid to make repairs to the broken/cracked asphalt in the parking lot of the Insurance parking lot in the amount of $3,440.00. Due to the extensive cost, and can be postponed at this time. On Hold
    5. Insurance Renewal – The Broker of Albino, Dale, Dunn & Lewis submitted an addendum upon CAMS request to have the Common Area & Liability policies reviewed through Travelers to ensure proper water loss/plumbing coverage would be included if a claim was issued. Motion was made by S. Norton, seconded by B.A. Stoll and passed by unanimous vote to approve the Addendum to the Insurance Policy. M/S/P Norton/Stoll

  10. New Business

      1. None

  11. Next Meeting Date

    The next meeting will be scheduled on Wednesday, November 7, 2018 at 6:00 p.m. at Raley’s Conference Room in Fair Oaks, CA. if available otherwise will be held at the CAMS Office.

  12. Adjournment

    The meeting adjourned at 7:25 p.m. M/S/P Norton/Stoll

  • On August 1, 2018