May 5, 2021 Agenda

WEDNESDAY, MAY 5, 2021 @ 6:00 PM
HELD BY ZOOM CONFERENCE

  1. CALL MEETING TO ORDER
    1. Roll Call, Establish Quorum
  2. OPEN SESSION
    Homeowner Time (Comments to be limited to 3 minutes)
  3. MINUTES
    1. Approval of the Board of Directors Meeting Minutes February 3, 2021
  4. FINANCIAL REPORT
    1. January, February, and March 2021 Financials – Review & Discussion for Approval
    2. Delinquency Report – Update on any outstanding assessments at Meeting
      1. Recordation of Lien Process – There are none to approve at this time
    3. Bad-Debt Write-Off – There are none to approve at this time
  5. COMMITTEE REPORTS
    1. Architectural Requests – One New Request “Approved by Email Vote & Record in the Minutes”
      Unit #8 – New Carpet Replacement in both of the Bedrooms
    2. Landscape – Monthly Services – Discussion
      • Drainage Proposal at 7401 from the Pool Area for $2,275.00 – Approve & Completed
        Additional $225.00 Charge was needed for unforeseen roots to be cut/removed. Record in Minutes
      • Irrigation Repairs – Station #7 & #19 Replacement Irrigation for $850.00 – Approved by Email Vote & Record in the Minutes. Completed
      • Drainage Proposal 7435 Bldg. “Front Planter Beds” for $4,400.00 – “Discussion” Review & Approve
    3. Lighting – Regular Cleaning & Repairs – Discussion
    4. Pool
      • Need bid for Auto Fill Shut-off Component – In Progress with Robb’s Pool
      • Possible Leak – Leak Detection Testing – On Hold
      • Valve Replacement & Filter Cartridge Replacements – Approved for a total of $560.00 & Record in the Minutes. Done
  6. MANAGER’S REPORT
    1. Walkthrough Inspection Notes & Violation Letters – Discussion
    2. Sewer Pipe Information – HOA Replacement Project – Pending Schedule
    3. Dumpster Enclosures – Trash & Recycling Issues – Discussion – Pending Change out in 2 Months
    4. Bee Services – Wasps and Honey Bee Extraction – Discussion
    5. 2nd Floor Matting Repairs – 7401 & 7435 Bldgs. – Pending
  7. UNFINISHED BUSINESS
    1. Building Dry-rot Repairs – Cons37 to make Fascia Repairs to Carport on 7435 Bldg. & Support Rail
    2. Address Signs – Solar Light – In Process
    3. Election Rules Policy Revision – Approved & Revision Document Pending
    4. Electrical Panel/Breakers Upgrade “Both Bldgs.” – 2 Bids On Hold – “Modified Work” Discussion
    5. Gutter Cleaning 2nd Service – Approved & Completed in February
  8. NEW BUSINESS
    1. Water Main & Hose Bib Replacement at 7401 for $1,325.00 – “Approved by Email Vote & Record in the Minutes”. Completed
    2. Insurance Policy Renewal – Automatically Approved “Informational” – Record in the Minutes
    3. 2020 Year-end Review “Draft” – Review & Approve to mail to the Membership
    4. Board Positions Selection – Discussion
  9. NEXT MEETING
    The next meeting will be on Wednesday, August 4, 2021, at 6:00 p.m.
  10. ADJOURNMENT
    Into Executive Session
  • On May 4, 2021